Privacy Policy

PRIVACY POLICY AND GDPR INFORMATION

This document outlines how Evropská federace malé kopané (EMF), located at Hvězdova 1716/2b, Praha, Česká republika collects, processes, and protects personal data in compliance with the General Data Protection Regulation (GDPR).

1. Data Controller The data controller responsible for your personal data is:

• Evropská federace malé kopané (EMF)
• Address: Hvězdova 1716/2b, Praha
• Contact Person: Peter Králik, President
• Email: peter.kralik@minifootball.eu
• EMF does not have a designated data protection officer (DPO), but in case of any questions regarding the processing of personal data, you can contact the General Secretary Ivan Ivanov (ivan.ivanov@minifootball.eu)

• Data Collected EMF may collect the following types of personal data:

• Full name, date of birth, nationality, contact details (email, phone number)
• Professional details related to minifootball (e.g., team affiliation, player statistics)
• Photos, social media links, and participation in minifootball events
• Behavioral data from our website (cookies, page interactions, device information)
• Your personal data is protected by security measures, including encryption and pseudonymization, to prevent unauthorized access or disclosure.

• Purpose of Data Processing We collect and process personal data for the following purposes:

• To manage registrations and participation in EMF events and tournaments
• To share event updates and promotional materials
• To ensure compliance with legal obligations related to sports organizations
• For marketing activities, including newsletters and special offers from EMF
• Data subjects may withdraw their consent for data processing for marketing purposes at any time by using the links in our emails or by sending a request to ivan.ivanov@minifootball.eu
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• Legal Basis for Processing Data processing is based on the following legal grounds:

• Article 6(1)(c) GDPR: Necessary to fulfill a legal obligation
• Article 6(1)(a) GDPR: Based on your consent for specific purposes, such as marketing or displaying personal data on the website
• Article 6(1)(f) GDPR: Based on legitimate interest, we may process your data for the purpose of improving user experience on our website and ensuring its security.

• Data Sharing EMF may share personal data with:

• National and international minifootball organizations
• Service providers (e.g., web hosting, event management)
• Regulatory bodies as required by law

When transferring personal data, we ensure that all data sharing is carried out in compliance with GDPR, and we implement appropriate safeguards to protect personal data, such as Standard Contractual Clauses or other safeguards according to Articles 44-49 of GDPR.

• Data Retention We store personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Data related to tournament participation may be retained for historical and statistical purposes.

We retain personal data only for the period necessary to fulfill the purposes for which it was collected, as follows:

1. For the purpose of registration and participation in tournaments: Data is retained for 5 years after the last participation in a tournament or event to maintain historical records and comply with regulatory requirements.
2. For marketing and communication purposes: Data is retained for a maximum of 2 years after the last interaction with our marketing materials unless the user withdraws consent earlier.
3. For legal and regulatory purposes: Certain data may be retained for longer periods if required by law (e.g., tax and accounting data) in compliance with legislation.

We regularly review our retained data to ensure that any data no longer needed is deleted or anonymized. These reviews are conducted at least annually or as needed to ensure compliance with GDPR and to minimize the risk of storing excessive data.

1. Your Rights Under GDPR, you have the following rights concerning your personal data you have the right to:
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• Right of access: You have the right to obtain confirmation of whether we are processing your personal data and, if so, the right to access that data, including information on the purposes of processing, categories of data, recipients, and data retention periods.
• Right to rectification: You have the right to correct inaccurate or incomplete personal data concerning you.
• Right to erasure: You can request the erasure of your personal data under certain conditions, such as when it is no longer needed for the purposes for which it was collected or when you have withdrawn your consent.
• Right to restriction of processing: You may request the restriction of the processing of your personal data in cases where you contest the accuracy of the data, the processing is unlawful, or if we no longer need the data, but you wish to keep it for the defence of legal claims.
• Right to data portability: You have the right to receive personal data you have provided to us in a structured, commonly used, and machine-readable format and to transfer it to another data controller if technically feasible.
• Right to object: You have the right to object to the processing of your personal data if it is based on legitimate interest or if the data is used for direct marketing purposes.
• Right to withdraw consent: If the processing of your personal data is based on your consent, you have the right to withdraw that consent at any time without affecting the lawfulness of the processing that occurred before the withdrawal.
• Right to lodge a complaint: If you believe your rights have been violated, you have the right to lodge a complaint with the supervisory authority for data protection in your country.

If you wish to exercise any of these rights, you can contact us via the following contact details:

Email: peter.kralik@minifootball.eu

Address: Hvězdova 1716/2b, Praha, Česká republika

We strive to respond to all requests within 30 days. In case your request is complex or if you make multiple requests, this response period may be extended, and we will inform you of any delays. If you are dissatisfied with our response, you have the right to lodge a complaint with the data protection authority in your country.

Access, correct, or delete your personal data

Withdraw your consent for specific data processing activities

Request data portability

File a complaint with the relevant supervisory authority

• Data Transfers EMF may transfer data to international minifootball organizations located outside the EU, including the World Minifootball Federation in Switzerland. These transfers are compliant with GDPR regulations regarding adequate levels of protection.

We may transfer personal data to countries outside the EU, including international minifootball organizations such as the World Minifootball Federation, headquartered in Switzerland. All transfers of personal data outside the EU are conducted in accordance with GDPR requirements to ensure an adequate level of data protection.

When transferring personal data outside the EU, we take the following measures:

1. Standard Contractual Clauses: In cases where data is transferred to countries that do not have adequate data protection measures as approved by the European Commission, we use Standard Contractual Clauses, approved by the European Commission, to ensure that the transferred data is protected to the same level as within the EU.
2. Other safeguards: If there is a need to transfer data to countries with a lower level of protection, we will provide additional safeguards, such as internal policies and procedures to protect personal data, to ensure that the data is protected in accordance with GDPR.
3. Information on transfers: If data is transferred to a country not deemed adequate, we will inform you and provide details of the safeguards in place to protect your personal data.

If you have any questions or concerns regarding the international transfers of your personal data, feel free to contact us at: peter.kralik@minifootball.eu.

• Cookies and Website Tracking Our website uses cookies to improve user experience. By using the site, you consent to the use of cookies. You can manage cookie preferences in your browser settings. Our website uses cookies to enhance your user experience. You can adjust your preferences in your browser settings or on our site in the cookies management section.

Contact Information If you have any questions or wish to exercise your data rights, please contact us at:

• Evropská federace malé kopané
• Address: Hvězdova 1716/2b, Praha, Česká republika
• Email: peter.kralik@minifootball.eu